Fictional training example · No operational authorisation
A pedestrian-route inspection.
One plan, two revisions.
Follow a fictional dispatch-bay inspection from initial planning to a controlled successor revision. The example demonstrates Sentinel’s records and decisions without using client information.
Training only. This is not a site assessment, a permit, a ready-to-use method statement or a high-risk construction SWMS. Names, locations and evidence below are fictional. Assess real conditions separately.
The scenario
At the fictional Northbank dispatch bay, a team wants to inspect a segregated pedestrian route and record defects. Alex is the plan author; Morgan is the independent reviewer. They use separate accounts with assessment editing access.
Document
TRAINING-RAMS-001 · Revision 1 · RAMS · Draft.
Scope
A visual inspection from the designated pedestrian route, with no entry into vehicle operating areas.
Exclusions
No maintenance, barrier removal, vehicle manoeuvring, work at height or entry into restricted areas.
1. Describe the work in order
The following is an illustrative record structure, not a complete set of controls.
| Step | Illustrative planning entry | Decision to record |
|---|---|---|
| 1 · Confirm segregation | Confirm the agreed route and check for changes to barriers, access and dispatch activity. | If conditions differ from the agreed plan, stop and seek a revised assessment. |
| 2 · Inspect the route | Record visible defects from the designated route. Do not enter the vehicle area to investigate. | Record findings and raise linked follow-up actions for assessment by the responsible person. |
| 3 · Hand back the area | Report findings and confirm the agreed hand-back arrangements with the responsible person. | Retain the inspection record and any outstanding actions. |
For each step, complete the actual hazard description, people exposed, risk rationale, controls, responsibility and monitoring triggers. The fictional example does not supply a universal risk score.
2. Close preparatory work before review
Alex creates a linked action to confirm the current route drawing, with a named allocation and due date. The person delivering it attaches the fictional marked-up drawing; the independent reviewer verifies completion. Both the action and allocation are Closed before plan approval.
Follow the shared-action example →
3. Submit and approve the saved revision
Alex checks the plan, steps, attachments and assignments, then submits revision 1. Morgan reviews the saved content and records a reasoned decision. Alex cannot approve their own plan. If correction is needed, return it to Draft with a reason, save that return, then edit.
4. Brief the team against revision 1
Alex and Morgan each record their own revision-1 acknowledgement in the training assessment. Record the controls discussed, questions and limitations. Keep any external-worker briefing evidence separately. Alex records pre-start readiness and moves the revision to In use only after the required checks.
A training acknowledgement is not evidence that real workers have been briefed. Do not copy fictional approvals or acknowledgements into operational records.
5. Respond to a change
In the exercise, the route is proposed to change. Alex records why revision 1 is Suspended and selects Prepare next revision. Revision 2 starts as a Draft. Review the copied content, assign people, add current evidence and complete any new preparatory actions.
Morgan independently approves the successor. Revision 1 can then be Superseded with a reason. Its original steps and acknowledgements remain available. Briefings for revision 1 do not become briefings for revision 2.
What learners should be able to demonstrate
- Find the plan, its ordered steps and linked actions.
- Explain why the author and reviewer must be different named people.
- Show that each acknowledgement belongs to one person and one revision.
- Find the superseded plan and its approved successor without overwriting the history.
- Export a revision and compare it with the saved record.
Try it in your authorised training workspace
Open the RAMS module in a separate training assessment and choose Add fictional RAMS / JSA / SWMS example. Assign your test users and complete the records yourself. The built-in example starts as an unassigned Draft.
Return to the RAMS module overview → · Read the operating guide →